Executive Virtual Assistant

Why your Business should use Virtual Assistance in a Tough Economy?

As businesses face economic uncertainty, many companies are looking for ways to reduce costs and streamline operations to stay afloat. In this context, hiring a remote Virtual Assistant (VA) can be a wise decision. A VA is an experienced person who provides administrative, creative, or technical services to clients remotely. Here are some of the reasons why businesses need a VA in a tough economy. Cost savings: Hiring a VA is an affordable option compared to traditional in-house employees. Companies can save on salaries, benefits, office space, and equipment costs. VAs typically work on an as-needed basis, allowing businesses to pay only for the services they receive. This is particularly beneficial for small businesses, startups, and entrepreneurs who are operating on a tight budget. For instance, with GetFriday virtual assistance, it is not only affordable but also flexible in terms of allowing upgrades and downgrades to your membership plan. So pay only as much as you use them. Increased productivity: VAs are highly skilled and experienced people who can take on a variety of tasks. This frees up time and resources for business owners and employees to focus on core business activities. VAs can handle administrative tasks such as email management, appointment scheduling, and data entry, which can significantly improve overall productivity and efficiency. You would be surprised to know how much of what you would prefer to delegate can be accomplished by an experienced VA. Quite a lot, actually! Flexibility: VAs work from a remote location, providing businesses with the flexibility to have work done outside of normal business hours. This means that tasks can be completed even when the business is closed, providing faster turnaround times and improved customer service. VAs can also be hired on a project basis, allowing businesses to scale their support up or down as needed. Like GetFriday virtual assistance is available round the clock 24/7 for any urgent tasks in addition to your regular VA being available during your business hours. And you can even get work done while you sleep. Access to a wider pool of talent: Hiring a VA gives businesses access to a global pool of talented individuals, rather than being limited to the local job market. This provides businesses with a wider range of skill sets and expertise to choose from, increasing the chances of finding the right person for the job. In addition to that, services like GetFriday provide you access to a complete team of people with specialized skills to handle your every need. While your regular VA may be able to do only a limited set of tasks, along with the supporting team he or she will be able to get anything done including design, bookkeeping, content, social media, market research etc. Improved customer service: VAs can provide exceptional customer service, as they are trained to handle customer inquiries, complaints, and support requests. This helps businesses to maintain a positive reputation and build stronger relationships with their customers. VAs can also handle customer service tasks outside of normal business hours, ensuring that customers receive prompt and efficient support. Startups and small business owners who operate on the internet find customer support the most daunting. It takes time, it takes effort and in effect can take away your focus and energy. A well trained remote virtual assistant or team from GetFriday can easily handle this. Cost-effective marketing support: VAs can also provide marketing support, such as social media management, content creation, and email marketing. This can help businesses to increase their online visibility, attract new customers, and generate more leads. Marketing support can be expensive for businesses, especially during tough economic times, but hiring a VA can provide cost-effective and reliable solutions that can deliver results. Improved work-life balance: VAs can handle a wide range of tasks, freeing up time for business owners and employees to focus on other important aspects of their lives. This can help to reduce stress and improve overall work-life balance, which is crucial for maintaining good health and wellbeing during tough economic times. In conclusion, hiring a VA can provide businesses with numerous benefits during tough economic times. VAs can help to reduce costs, increase productivity, improve customer service, and provide cost-effective marketing support. With access to a wider pool of talent, flexible working arrangements, and improved work-life balance, businesses can thrive even during tough economic conditions. Whether you’re a small business owner, entrepreneur, or corporate executive, hiring a VA can be a smart investment that can help your business to succeed.

Why your Business should use Virtual Assistance in a Tough Economy? Read More »

As businesses face economic uncertainty, many companies are looking for ways to reduce costs and streamline operations to stay afloat. In this context, hiring a remote Virtual Assistant (VA) can be a wise decision. A VA is an experienced person who provides administrative, creative, or technical services to clients remotely. Here are some of the reasons why businesses need a VA in a tough economy. Cost savings: Hiring a VA is an affordable option compared to traditional in-house employees. Companies can save on salaries, benefits, office space, and equipment costs. VAs typically work on an as-needed basis, allowing businesses to pay only for the services they receive. This is particularly beneficial for small businesses, startups, and entrepreneurs who are operating on a tight budget. For instance, with GetFriday virtual assistance, it is not only affordable but also flexible in terms of allowing upgrades and downgrades to your membership plan. So pay only as much as you use them. Increased productivity: VAs are highly skilled and experienced people who can take on a variety of tasks. This frees up time and resources for business owners and employees to focus on core business activities. VAs can handle administrative tasks such as email management, appointment scheduling, and data entry, which can significantly improve overall productivity and efficiency. You would be surprised to know how much of what you would prefer to delegate can be accomplished by an experienced VA. Quite a lot, actually! Flexibility: VAs work from a remote location, providing businesses with the flexibility to have work done outside of normal business hours. This means that tasks can be completed even when the business is closed, providing faster turnaround times and improved customer service. VAs can also be hired on a project basis, allowing businesses to scale their support up or down as needed. Like GetFriday virtual assistance is available round the clock 24/7 for any urgent tasks in addition to your regular VA being available during your business hours. And you can even get work done while you sleep. Access to a wider pool of talent: Hiring a VA gives businesses access to a global pool of talented individuals, rather than being limited to the local job market. This provides businesses with a wider range of skill sets and expertise to choose from, increasing the chances of finding the right person for the job. In addition to that, services like GetFriday provide you access to a complete team of people with specialized skills to handle your every need. While your regular VA may be able to do only a limited set of tasks, along with the supporting team he or she will be able to get anything done including design, bookkeeping, content, social media, market research etc. Improved customer service: VAs can provide exceptional customer service, as they are trained to handle customer inquiries, complaints, and support requests. This helps businesses to maintain a positive reputation and build stronger relationships with their customers. VAs can also handle customer service tasks outside of normal business hours, ensuring that customers receive prompt and efficient support. Startups and small business owners who operate on the internet find customer support the most daunting. It takes time, it takes effort and in effect can take away your focus and energy. A well trained remote virtual assistant or team from GetFriday can easily handle this. Cost-effective marketing support: VAs can also provide marketing support, such as social media management, content creation, and email marketing. This can help businesses to increase their online visibility, attract new customers, and generate more leads. Marketing support can be expensive for businesses, especially during tough economic times, but hiring a VA can provide cost-effective and reliable solutions that can deliver results. Improved work-life balance: VAs can handle a wide range of tasks, freeing up time for business owners and employees to focus on other important aspects of their lives. This can help to reduce stress and improve overall work-life balance, which is crucial for maintaining good health and wellbeing during tough economic times. In conclusion, hiring a VA can provide businesses with numerous benefits during tough economic times. VAs can help to reduce costs, increase productivity, improve customer service, and provide cost-effective marketing support. With access to a wider pool of talent, flexible working arrangements, and improved work-life balance, businesses can thrive even during tough economic conditions. Whether you’re a small business owner, entrepreneur, or corporate executive, hiring a VA can be a smart investment that can help your business to succeed.

Optimizing Your Time – Yan’s Journey with a Virtual Assistant (Part -1)

It is great to be back on the GetFriday blog circuit after a long time. And I take great pleasure in introducing Yan Knudtskov Nielsen, a GetFriday client and the Founder & CEO of Yan&Co in Copenhagen, Denmark. Yan & Co is a Danish web agency that specializes in WooCommerce & WordPress development for clients and provides them with ongoing maintenance and support. His goal is to work with companies that have history, warmth, a heart and soul and makes their dreams more accessible through his expertise. Yan began his professional career as an IT consultant and worked with the Danish Broadcasting Corporation for 5 years. So if you are in / visiting Denmark, chances are that you are perhaps using one of the applications or websites he helped create during his stint there. He became an Entrepreneur in 2012 to carry forward his vision and passion to help business clients with their web and software development. Besides business and software development he is passionate about philosophy, biomechanics and martial arts and has been an instructor in Practical Wing Chun Kung Fu since 2008. He has narrated his journey with virtual assistance in three parts. Here is the Part 1. – Sunder P CEO Journey Begins In a world that is becoming more and more interconnected, managing your time and prioritizing what you spend your time on has become a cornerstone not only in professional life but also in private life. Time. It could be argued that time is the most precious resource you have. The argument? You can use time to increase the amount of almost any other “thing” in your life: friends, money, health, wellbeing, real estate or laughter. It may require effort, of course, but it’s possible – due to Time. However, time will always be a decreasing resource. There only ever becomes less of it, and if we are being honest, you don’t even know how much you have left. This is not to get all gloomy and doomy, it’s just a statement of the facts. Coming to terms with it, at least in my experience, makes it easier to prioritize. Enter Vanessa One day I was having a conversation with a friend of mine, Vanessa, and I was explaining how it felt to have a lot of tasks that I didn’t quite enjoy and how I could tell that there wouldn’t be less of them as my business grew. “Well, why don’t you try with a virtual assistant? I’ve been doing that for years and it really helped me.” she asked. I looked at her, with what I imagine was a sort of dumbfounded expression, not sure what to reply exactly.“Ehm.. Eh.. what’s that? Does that even work?” I asked. Vanessa went on to explain how some of the recurring processes were handled by her VA. It sounded like a unicorn, riding a rainbow, poofing glitter. It sounded pretty amazing and too good to be true! “Should I setup a meeting for you?” Vanessa asked. I panicked. Totally panicked. I had no idea why, at the time. “Ehm ehh.. I’ll give it a thought” I replied. The seconds you spend, drastically add up over a year One of the key aspects of my way of doing business today is that I make an effort to ask my self the question: ”Could this be done smarter or could it be automated somehow?” I’m definitely not the first person to ask a question like this. But there’s a reason why I give it a lot of thought. Let’s say you have a recurring task, which takes you 15 seconds to complete. Doesn’t sound like much, does it? How about performing it 30 times daily? Now we’re at 7 minutes and 30 seconds. Five times weekly? 37 minutes and 30 seconds. A year later of 50 work weeks? 1.875 minutes or the equivalent of 31 hours and 15 minutes. Does that sound very appealing if it’s something you don’t truly enjoy? Delegation is one of the keys to spending you time more meaningfully You have probably heard it about a 427 times before that you should learn to delegate. However only very few of those who utter this statement, actually dive into the topic of how to do it, the pitfalls and caveats of it. With this post, my aim is to give a bit more of a real approach to delegation by sharing some of my experiences and lessons learned. Spending Time on What You Enjoy Even before I started my career, I’ve spent quite a lot of time thinking about how this world of ours’ works. One thing that over the year became more and more important to me was the feeling of freedom and being able to choose what I spend my time on. As Yan&Co grew, so did the related tasks, some of which I wasn’t very fond of like taxes, accounting, and other administrative tasks. I could tell that they were very important to the business but they just zapped my energy. While they where no doubt critical and important, they also seemed like an entry barrier to doing what I truly love. And wouldn’t it be wonderful to have the entire workweek dedicated to doing something that feels meaningful? Importance vs. meaningfulness The feeling of meaningfulness does not necessarily imply something is or isn’t important. Importance is usually related to the severity of the consequences and how they would impact your life or others. The same applies to the fact that just because something doesn’t feel meaningful to you, doesn’t prevent it from being very meaningful to another person. A very real example from my everyday is bookkeeping. For the first couple of years, I did it because it was important (because well, the tax collecting agency seems to be quite set in stone on this part). However, I wasn’t particularly good at it, made lots of small errors and thus spent time trying to correct these errors – Sometimes just

Optimizing Your Time – Yan’s Journey with a Virtual Assistant (Part -1) Read More »

It is great to be back on the GetFriday blog circuit after a long time. And I take great pleasure in introducing Yan Knudtskov Nielsen, a GetFriday client and the Founder & CEO of Yan&Co in Copenhagen, Denmark. Yan & Co is a Danish web agency that specializes in WooCommerce & WordPress development for clients and provides them with ongoing maintenance and support. His goal is to work with companies that have history, warmth, a heart and soul and makes their dreams more accessible through his expertise. Yan began his professional career as an IT consultant and worked with the Danish Broadcasting Corporation for 5 years. So if you are in / visiting Denmark, chances are that you are perhaps using one of the applications or websites he helped create during his stint there. He became an Entrepreneur in 2012 to carry forward his vision and passion to help business clients with their web and software development. Besides business and software development he is passionate about philosophy, biomechanics and martial arts and has been an instructor in Practical Wing Chun Kung Fu since 2008. He has narrated his journey with virtual assistance in three parts. Here is the Part 1. – Sunder P CEO Journey Begins In a world that is becoming more and more interconnected, managing your time and prioritizing what you spend your time on has become a cornerstone not only in professional life but also in private life. Time. It could be argued that time is the most precious resource you have. The argument? You can use time to increase the amount of almost any other “thing” in your life: friends, money, health, wellbeing, real estate or laughter. It may require effort, of course, but it’s possible – due to Time. However, time will always be a decreasing resource. There only ever becomes less of it, and if we are being honest, you don’t even know how much you have left. This is not to get all gloomy and doomy, it’s just a statement of the facts. Coming to terms with it, at least in my experience, makes it easier to prioritize. Enter Vanessa One day I was having a conversation with a friend of mine, Vanessa, and I was explaining how it felt to have a lot of tasks that I didn’t quite enjoy and how I could tell that there wouldn’t be less of them as my business grew. “Well, why don’t you try with a virtual assistant? I’ve been doing that for years and it really helped me.” she asked. I looked at her, with what I imagine was a sort of dumbfounded expression, not sure what to reply exactly.“Ehm.. Eh.. what’s that? Does that even work?” I asked. Vanessa went on to explain how some of the recurring processes were handled by her VA. It sounded like a unicorn, riding a rainbow, poofing glitter. It sounded pretty amazing and too good to be true! “Should I setup a meeting for you?” Vanessa asked. I panicked. Totally panicked. I had no idea why, at the time. “Ehm ehh.. I’ll give it a thought” I replied. The seconds you spend, drastically add up over a year One of the key aspects of my way of doing business today is that I make an effort to ask my self the question: ”Could this be done smarter or could it be automated somehow?” I’m definitely not the first person to ask a question like this. But there’s a reason why I give it a lot of thought. Let’s say you have a recurring task, which takes you 15 seconds to complete. Doesn’t sound like much, does it? How about performing it 30 times daily? Now we’re at 7 minutes and 30 seconds. Five times weekly? 37 minutes and 30 seconds. A year later of 50 work weeks? 1.875 minutes or the equivalent of 31 hours and 15 minutes. Does that sound very appealing if it’s something you don’t truly enjoy? Delegation is one of the keys to spending you time more meaningfully You have probably heard it about a 427 times before that you should learn to delegate. However only very few of those who utter this statement, actually dive into the topic of how to do it, the pitfalls and caveats of it. With this post, my aim is to give a bit more of a real approach to delegation by sharing some of my experiences and lessons learned. Spending Time on What You Enjoy Even before I started my career, I’ve spent quite a lot of time thinking about how this world of ours’ works. One thing that over the year became more and more important to me was the feeling of freedom and being able to choose what I spend my time on. As Yan&Co grew, so did the related tasks, some of which I wasn’t very fond of like taxes, accounting, and other administrative tasks. I could tell that they were very important to the business but they just zapped my energy. While they where no doubt critical and important, they also seemed like an entry barrier to doing what I truly love. And wouldn’t it be wonderful to have the entire workweek dedicated to doing something that feels meaningful? Importance vs. meaningfulness The feeling of meaningfulness does not necessarily imply something is or isn’t important. Importance is usually related to the severity of the consequences and how they would impact your life or others. The same applies to the fact that just because something doesn’t feel meaningful to you, doesn’t prevent it from being very meaningful to another person. A very real example from my everyday is bookkeeping. For the first couple of years, I did it because it was important (because well, the tax collecting agency seems to be quite set in stone on this part). However, I wasn’t particularly good at it, made lots of small errors and thus spent time trying to correct these errors – Sometimes just

Best virtual assistance service provider

Executive Virtual Assistant – A time management solution for C-level Executives

As a C-level executive are you juggling between your administrative tasks and high-level works with a short deadline?  According to Inc. Magazine article, effective leaders focus on high-level business strategies and problem solving that demand their expertise and attention, whereas less effective leaders spend their time more evenly across a number of roles including low-level administrative jobs, micro managing etc., It is found that on an average, managers spend more than 25% of their time doing administrative tasks which could be a downturn in daily productivity and business growth.  To be a high performing leader it is necessary to differentiate the important and unimportant jobs at hand. As a first step to manage time effectively, identify the important tasks, important and outsourceable task and finally unimportant tasks.  As a C-suite employee, most of your daily works are likely to fall under “Important & Outsourceable” category, now refine that into a list of items. In today’s scenario outsourcing has become a new normal not only for business but also for C-suite employees. The new age Executive Virtual Assistants (EVA) is both virtual and on-demand. Virtual assistants nowadays are more skilled and affordable. They work from a remote location and help with your daily errands and you can pay on hourly basis or time spent. This article explores how EVA’s can be of help to C-level executives like you and here is a list of such important tasks which you can think of outsourcing. Email & Calendar Management Tasks Keeping the calendar up to date can be one of the most mundane tasks you are handling and surprisingly it takes a great deal of time.  You would be receiving a lot of mails on a daily basis, which eats a chunk of your time. This stream of mails can be assigned to an Executive Virtual Assistant, who takes care of it to give you much needed time to work on other important matters at hand. Hence your EVA will fix appointments for you, schedule them in your calendars and help you plan your day effectively. Online Research As a C-suite employee, online research is essential for number of things right from updating yourself about the latest happenings in the industry, data curation for your upcoming blog or even to prepare your next TED talk. Here is where your virtual assistant becomes a support tool.  Your remote executive assistant can help you in doing research for business works that would give you an extra time to focus on other pressing needs.   Proof-reading documents Proofreading is an essential managerial job and as C-level person we would come across a lot of works like proposals, blogs updating, documents writing etc., which involves extensive proofreading.  Your EVA will help you in handling the proofreading task and can ensure your written materials are accurate, relevant and ready to use. Secretarial Tasks Earlier, it was common for every C-level executive to have a personal secretary at hand to take care of the regular administrative tasks. But presently, in this age of cost cutting and saving on administrative tasks, it has become uncommon to have a personal secretary. But, help is at hand, with Executive Virtual Assistant (EVA), you can outsource all your administrative errands like attending phone calls and free up your time to focus on much important things. Data Curation There is always a pile of data that needs to be converted into something meaningful. You can leave all the data curation to your Executive Virtual Assistant. Social Media Management Your virtual assistant can be an extension of you on social media.  As a C- suite executive you tend to spend all your time at the office, busy with meeting, conferences and deals and you would hardly have time to manage your social media accounts. Here comes your assistant for your rescue! Your EVA can accommodate all your social media tasks, which include but not limited to; creating posts and promoting Facebook fan pages/ groups, managing and increasing your twitter following etc., Personal Tasks Being a high performing leader gives you less space for your personal life and it becomes more than a challenge to balance your work and life. We often face scenarios that does not justify our personal schedule and feel desperate for family time. Do not worry; your EVA can make some difference here! They can help in various errands like family trips, work out routines, arranging for plumbers, booking hotels and many more. Basically, your EVA can take care of your personal routines as well. If you think outsourcing the above errands will help manage your time, Think GetFriday, and we can make your life better.  Try out our services and manage your time effectively with an Executive Virtual Assistant.

Executive Virtual Assistant – A time management solution for C-level Executives Read More »

As a C-level executive are you juggling between your administrative tasks and high-level works with a short deadline?  According to Inc. Magazine article, effective leaders focus on high-level business strategies and problem solving that demand their expertise and attention, whereas less effective leaders spend their time more evenly across a number of roles including low-level administrative jobs, micro managing etc., It is found that on an average, managers spend more than 25% of their time doing administrative tasks which could be a downturn in daily productivity and business growth.  To be a high performing leader it is necessary to differentiate the important and unimportant jobs at hand. As a first step to manage time effectively, identify the important tasks, important and outsourceable task and finally unimportant tasks.  As a C-suite employee, most of your daily works are likely to fall under “Important & Outsourceable” category, now refine that into a list of items. In today’s scenario outsourcing has become a new normal not only for business but also for C-suite employees. The new age Executive Virtual Assistants (EVA) is both virtual and on-demand. Virtual assistants nowadays are more skilled and affordable. They work from a remote location and help with your daily errands and you can pay on hourly basis or time spent. This article explores how EVA’s can be of help to C-level executives like you and here is a list of such important tasks which you can think of outsourcing. Email & Calendar Management Tasks Keeping the calendar up to date can be one of the most mundane tasks you are handling and surprisingly it takes a great deal of time.  You would be receiving a lot of mails on a daily basis, which eats a chunk of your time. This stream of mails can be assigned to an Executive Virtual Assistant, who takes care of it to give you much needed time to work on other important matters at hand. Hence your EVA will fix appointments for you, schedule them in your calendars and help you plan your day effectively. Online Research As a C-suite employee, online research is essential for number of things right from updating yourself about the latest happenings in the industry, data curation for your upcoming blog or even to prepare your next TED talk. Here is where your virtual assistant becomes a support tool.  Your remote executive assistant can help you in doing research for business works that would give you an extra time to focus on other pressing needs.   Proof-reading documents Proofreading is an essential managerial job and as C-level person we would come across a lot of works like proposals, blogs updating, documents writing etc., which involves extensive proofreading.  Your EVA will help you in handling the proofreading task and can ensure your written materials are accurate, relevant and ready to use. Secretarial Tasks Earlier, it was common for every C-level executive to have a personal secretary at hand to take care of the regular administrative tasks. But presently, in this age of cost cutting and saving on administrative tasks, it has become uncommon to have a personal secretary. But, help is at hand, with Executive Virtual Assistant (EVA), you can outsource all your administrative errands like attending phone calls and free up your time to focus on much important things. Data Curation There is always a pile of data that needs to be converted into something meaningful. You can leave all the data curation to your Executive Virtual Assistant. Social Media Management Your virtual assistant can be an extension of you on social media.  As a C- suite executive you tend to spend all your time at the office, busy with meeting, conferences and deals and you would hardly have time to manage your social media accounts. Here comes your assistant for your rescue! Your EVA can accommodate all your social media tasks, which include but not limited to; creating posts and promoting Facebook fan pages/ groups, managing and increasing your twitter following etc., Personal Tasks Being a high performing leader gives you less space for your personal life and it becomes more than a challenge to balance your work and life. We often face scenarios that does not justify our personal schedule and feel desperate for family time. Do not worry; your EVA can make some difference here! They can help in various errands like family trips, work out routines, arranging for plumbers, booking hotels and many more. Basically, your EVA can take care of your personal routines as well. If you think outsourcing the above errands will help manage your time, Think GetFriday, and we can make your life better.  Try out our services and manage your time effectively with an Executive Virtual Assistant.

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