Podcast Virtual Assistant Services for Creators and Podcasters
Recording a podcast is one thing. Scheduling guests and preparing show notes is another. A podcast virtual assistant can help with these everyday tasks, using AI to draft transcripts, show notes and replies, so you have more time for your episodes and the content you want to create.
Making the show is only half the job
Recording is only a part of running a podcast. You still have to prepare show notes, schedule episodes and follow up with guests. On their own they seem small, but they tend to add up quickly when you're doing everything yourself.
- Show notes, episode descriptions and publishing take time after every recording.
- Guest bookings and follow-up emails can pile up between episodes.
- Comments and DMs are easy to miss when you're busy creating new content.
- There isn't always room in the budget to bring on another full-time employee.
What your assistant does around each episode
A podcast virtual assistant can help with the work that happens before and after you go live with an episode. From organising schedules to preparing descriptions, you can get help with the routine tasks that keep you busy.
Episode scheduling and publishing
Helps organise your release calendar, prepares uploads and schedules episodes on the platforms you already use.
AI-drafted show notes
AI turns the recording into a transcript and drafts summaries, timestamps and links. Your assistant edits them so listeners can easily find what they need.
AI-drafted community replies
AI helps prepare drafts for common comments and messages. Your assistant reviews them and makes sure the replies suit your audience and tone.
Up and running within a week
Tell us how you work, which tools you use and which jobs you want help with first. Your podcast virtual assistant learns the setup and starts taking on the work.
Tell us about your show
Share how you work, the tools you already use, and the tasks you want off your plate first.
Meet your assistant
We match you with an assistant based on the kind of work your podcast needs, usually within one business day.
Start small
We get familiar with your tools and the way you like things done. Then you can start handing off more of the work.
Change your hours when you need to
You can add more support when things get busy and adjust it again when things settle down.
We work in the tools you already use
You don't need to change the way you work. Your assistant works inside the production, publishing and outreach tools you already use to run your show.
Editing and hosting
Descript, Buzzsprout, Riverside, or your existing production stack.
Scheduling
Calendly, or however you currently book guests.
Sponsor and guest CRM
A spreadsheet, Airtable, or your existing outreach tracker.
Social Scheduling
Later, Buffer, or your platform of choice for clips and posts.
Support that fits how your show runs
Not every podcast production works the same way. Maybe your biggest headache is replying to listeners. Start with the part that's taking up too much of your day.
Solo podcasters and creators
You're recording, editing and publishing all by yourself, and the workload gets too much.
An assistant handles publishing and show notes, so episodes go out consistently even during a busy week.
Multi-show networks
Different release dates, guests and publishing requirements get harder to manage as the number of shows grows.
A shared assistant keeps every show's schedule, notes and publishing on track.
Creators with sponsorship deals
Brand partnerships come with emails, deadlines, agreed deliverables and reporting to keep track of.
Your assistant coordinates sponsors and tracks deadlines, so partnerships don't fall behind.
What's different once you've handed it over
The work doesn't disappear. You just don't have to keep remembering all of it yourself.
Begin with the tasks you want help with most, such as guest follow-ups, show notes or organising your publishing calendar.
Once the process is clear, your assistant can help keep recurring tasks organised and remind you about upcoming deadlines and pending work.
Over time, everyday admin becomes more manageable. You still make the important decisions and lead the work; there's just less routine work on your plate.
What podcasters and creators tell us
Jim Funnell
“I have been working with my assistant at GetFriday and her team for a few months now. This new collaboration has already proven to be very fruitful, and has tremendously enhanced my productivity as an entrepreneur in the field of music. GetFriday has indeed helped me connect with many music professionals (such as venue bookers/club owners, and writers/reviewers) and organize the music industry related data I use on a daily basis. I recommend using their services to anyone looking for help efficiently completing their professional and personal tasks alike.”
On schedule
Episodes released when you planned them
2005
The year GetFriday started
80+
Countries our clients work from
24/7
Team cover, even when your assistant is off
Questions creators ask before starting
What podcasters and creators usually want to know first.
Keep the show on schedule
Tell us about your show and we'll match you with an AI-enabled assistant, usually within one business day.
Get started