For recruiters and staffing agencies

Virtual Assistant for Recruitment Agencies to Streamline Hiring Operations

The best recruiters spend their day talking to candidates and clients. The groundwork can be handed off: sourcing lists, interview scheduling, ATS updates. A GetFriday assistant does it in Bullhorn, Greenhouse or your own system. AI runs first-pass searches and drafts outreach, and your assistant checks every shortlist and message.

Talk to us about your desk See the task list
Bullhorn, Greenhouse and more
Scheduling across time zones
AI-assisted sourcing and outreach
The problem

Good candidates don't wait

The best candidates are off the market in days. Every hour spent formatting CVs or chasing an interview slot is an hour you're not talking to them.

  • Sourcing and screening CVs take hours you'd rather spend on calls.
  • One interview can take six emails to schedule.
  • ATS records fall behind between placements.
  • Extra coordinators are hard to justify when req volume goes up and down.
Recruitment virtual assistant coordinating interviews and candidate pipelines
How it works

How an assistant supports a recruitment desk

You decide who goes forward; your assistant does the legwork around that decision, with AI making the searching and writing faster.

AI-assisted sourcing

AI runs first-pass searches across LinkedIn, job boards and your database. Your assistant reviews every profile against the brief before it reaches your shortlist.

Scheduling

Interviews arranged between candidates and hiring managers, with confirmations and reminders sent.

Follow-up

Every candidate kept informed at each stage, so nobody goes quiet on you.

Getting started

Up and running within a week

Most clients are handing over real work within the first few days. This is how it usually goes.

1

Tell us about your desk

How you work, which tools you use, and the first jobs you'd like to hand over.

2

Meet your assistant

We match you with an assistant who has worked with recruiters and staffing agencies before, usually within one business day.

3

Start small

Your assistant shadows a few tasks first, learns how you like things done, then takes them over.

4

Change your hours when you need to

Add hours in busy months and drop back when things quieten down. No rehiring, no retraining.

What we handle for recruiters

Sourcing

Building candidate lists from job boards, LinkedIn and your database.

CV screening

First-pass review against the role's requirements, with notes for you.

Interview scheduling

Coordinating diaries between candidates, clients and hiring managers.

ATS upkeep

Candidate records and pipeline stages kept current.

Candidate and client updates

Status updates sent so nobody is left waiting.

References and checks

References chased and background checks coordinated.

Your tools

We work in the tools you already use

Your assistant works in your ATS, sourcing tools and calendars.

ATS

Bullhorn, Greenhouse, JobAdder, Vincere or your own.

Sourcing

LinkedIn Recruiter, job boards and your database.

Scheduling

Calendly, Outlook or Google Calendar.

Outreach

Email sequencing tools or your ATS's own messaging.

A note on scope: Your assistant handles sourcing, scheduling and admin. Hiring decisions, candidate assessment and client negotiations stay with your recruiters.

Who it's for

Support that fits your desk

A solo recruiter and a staffing agency need different things. This is how we usually help each.

Independent recruiters

You're sourcing, screening, selling and invoicing yourself.

Your assistant takes on sourcing and scheduling, so you spend your day on calls.

Agency teams

Several consultants and dozens of open roles need constant coordination.

A shared assistant keeps the ATS clean and interviews booked across the team.

High-volume staffing

Shift and temp roles need fast turnaround on large numbers of candidates.

Your assistant handles bulk outreach, scheduling and compliance paperwork.

What changes

What's different once you've handed it over

The list of tasks matters less than what stops landing on your desk.

Week one

Interviews get booked without the email ping-pong. Shortlists arrive ready for your review.

First month

The ATS reflects reality. Every candidate hears back at each stage.

After that

You spend your time on calls and relationships. More open roles no longer means more admin for you.

What recruiters tell us

Keri Spence
Keri Spence

“GetFriday is awesome! I run two small businesses and he helps me with about everything. They are professional and very attentive to detail. There hasn't been anything that the team is unable to do. Definitely make my day to day life easier!”

Same-Day

Typical follow-up time with candidates

2005

The year GetFriday started

80+

Countries our clients work from

24/7

Team cover, even when your assistant is off

Questions recruiters ask before starting

What recruiters and agency owners usually want to know first.

Client working with a GetFriday virtual assistant

Depending on availability, we take care of admin like keeping candidate databases current, scheduling interviews, recruitment research, organizing documents and CRM updates. Recruiters get a lighter admin load and more time for candidates, clients and filling roles.

Candidate records, job posting admin, interview coordination, recruitment data entry, contact database upkeep, routine follow-ups. The tasks should fit your agency’s needs and the assistant’s skills. Candidate evaluation, screening decisions and other specialist recruitment work should only be handled when the right expertise and agreed scope are in place.

We may be able to. That means finding potential profiles from permitted sources, compiling publicly available professional information and organizing prospect lists. It depends on your research needs, the platforms involved and our available services. Whatever the sourcing, it has to follow privacy rules, employment laws and each platform’s terms of use.

Yes. We can update contact details, organize profiles, record recruitment stages, spot duplicates and keep records structured. Confirm we can work with your ATS or CRM before onboarding. Candidate information should be handled under your own data protection and retention policies.

We may be able to help with interview scheduling, calendar coordination, approved reminders, logistics and candidate record updates. To keep it smooth, agree up front on scheduling procedures, time zones, rescheduling rules, communication guidelines and escalation steps.

Hand off database updates, interview coordination, document organization and routine follow-ups, and your team spends less time on repetitive admin and more on candidates, clients and hiring priorities. How much time you save depends on how much you delegate and how well your processes are set up.

We might be able to gather publicly available industry information, research employers, organize competitor data and pull together information on hiring trends. We’ll organize it into summaries or reports based on the agreed scope. Before using any of it for planning or business decisions, check the findings against reliable, current sources.

Spend more of your day talking to people

Tell us about your desk and we'll match you with an AI-enabled assistant, usually within one business day.

Get started